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MINUTES OF THE BOARD OF COMMISSIONERS’ MEETING |
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The Board of Commissioners of the Village of Palos Park, Cook County, Illinois held its regular meeting on Monday, August 11, 2008. Mayor Mahoney called the meeting to order at 7:32 p.m. Answering to roll call were Commissioners Pavlatos, Polk, O’Connor, and Mayor Mahoney. Commissioner Milovich-Walters was not in attendance. Also in attendance were Carol Bryson, Village Clerk; Patricia Jones, Village Administrator; Jacob Karaca, Assistant Village Attorney; Rachael Kaplan, Public Works Director; Joseph Miller, Police Chief; Steve Manning, Community Development Director; Kathy May, Deputy Clerk; and Cathy Gabel, Deputy Clerk. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING HELD ON JULY 28, 2008: Commissioner Polk moved, seconded by Commissioner Pavlatos, to approve the minutes of the Regular Council meeting held on July 28, 2008, as presented. On the call of the roll, the vote was as follows: AYES: -4- Commissioners Polk, Pavlatos, O’Connor, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters COMMISSIONERS’ REPORTS:COMMISSIONER OF PUBLIC WORKS/RECREATION, NICOLE MILOVICH-WALTERS: 116TH AVENUE DRAINAGE PROJECT: In Commissioner Milovich-Walters absence, Commissioner Pavlatos discussed the 116th Avenue drainage project. In April, bids went out for drainage work to be completed on 116th Avenue. Bids were much higher than expected. Rachael Kaplan negotiated with the contractors for a lower price. The drainage work would be completed in two phases. Phase I is work being undertaken on private property adjacent to 116th Avenue. The cost of Phase I would be the responsibility of the homeowner. Phase II is the culvert replacement of the existing 36” culvert on 116th Avenue. The Village would be responsible for costs associated with Phase II. Commissioner Pavlatos stated it is the recommendation of Public Works to award Phase I to Lee Werner Excavating for $23,200.00 and Phase II to Fine Line BT Corp. for $38,147.00. It should be noted that as a result of these negotiations, there is a savings of $3,860.00 to the Village for Phase II work. Commissioner Pavlatos moved, seconded by Commissioner Polk, to award Phase I work to Lee Werner Excavating for $23,200.00 and Phase II work to Fine Line BT Corp. for $38,147.00 and to waive bidding. On the call of the roll, the vote was as follows: AYES: -4- Commissioners Pavlatos, Polk, O’Connor, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters COMMISSIONER OF BUILDING & PUBLIC PROPERTY, JAMES PAVLATOS: Commissioner Pavlatos reported the Building Department issued 10 building permits totaling $27,737.90 in fees. The Building Department conducted 31 building inspections. One certificate of occupancy was issued. No exaction fees were collected. COMMISSIONER OF PUBLIC HEALTH AND SAFETY, DANIEL POLK: PHOTO ENFORCEMENT: Commissioner Polk expressed a desire to move ahead with an Automated Traffic Law Enforcement System within the Village of Palos Park. Step one to put photo enforcement in motion is an ordinance addressing the Village’s desire to implement a traffic enforcement system and devise a system of administrative adjudication to enforce the same. A vendor will need to be selected, intersection studies completed, and Illinois Department of Transportation (IDOT) permitting. An agreement with a vendor would be brought forward at a later date. Commissioner Polk moved, seconded by Commissioner O’Connor, to adopt an Automated Traffic Law Enforcement System within the Village of Palos Park in ordinance form. On the call of the roll, the vote was as follows: AYES: -4- Commissioners Polk, O’Connor, Pavlatos, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters IDOT RESOLUTION: Commissioner Polk stated the second component to the Village adopting an Automated Traffic Law Enforcement System is a resolution indemnifying the State of Illinois for photo enforcement equipment attached to IDOT facilities. Commissioner Polk moved, seconded by Commissioner Pavlatos to pass a resolution agreeing to Indemnify the State of Illinois for photo enforcement equipment attached to IDOT facilities. On the call of the roll, the vote was as follows: AYES: -4- Commissioners Polk, Pavlatos, O’Connor, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters GAS LEAKS: Commissioner Polk reminded residents that if they suspect a gas leak to call Peoples Gas at 800-328-8700. Vehicles, electric motors and motorized equipment near the leak should be turned off. Do not attempt to fix the leak yourself. BACK TO SCHOOL SAFETY TIPS: Commissioner Polk stated as the school year approaches, phone numbers become very important to the school districts when trying to reach parents. He reminded residents to let the schools know how you can be located. Car safety issues include being properly seat-belted in your vehicle and when driving kids to school dropping them off as close to school as possible. Please remind your children that bikes have rules to follow as well. Don’t forget your helmet. It’s not only safer but the law. Commissioner Polk also reminded families to have a Family Preparedness Plan. Before an emergency happens, sit down with your families and decide how you will get in contact with each other, where you will go and what you will do in an emergency. COMMISSIONER OF ACCOUNTS AND FINANCE, MARY O’CONNOR: PRESENTATION AND APPROVAL OF WATER AND SEWER RATE STUDY: Commissioner O’Connor stated that after a tremendous amount of effort by staff and long consideration by Council, the Village is ready to present the Water and Sewer Rate Study, water and sewer budgets for fiscal year 2009, and ordinances detailing new rates and charges. Commissioner O’Connor deferred to Administrator Jones who had prepared a presentation regarding the water and sewer rate study and budgets. Administrator Jones stated since the Village established a central water system; the Village has had professional water and sewer rate studies performed to insure the successful operation of a self-supporting water and sewer system. Revenues generated by the water sales and sewer use fees should cover operation and maintenance expenses, routine system improvements, capital expenditures and principal and interest on outstanding debt. The last study was performed in 2004.The study just completed is a four year study (2009-2012) and reviews operating budgets for the last six years, rate ordinances, service agreements and demands on our systems. Currently, the water rate is $5.30 per 1,000 gallons and the sewer rate is $.75 per 1,000 gallons of water used. Projections over the next four years include the construction of an underground water reservoir at the pumping station. The need for additional storage is based on the required daily water storage by the City of Chicago. The rate study has anticipated the construction of the reservoir during fiscal year 2010 with an estimated construction cost of $2,250,000.00. An additional chlorinator is also included in the funding. Monies have also been budgeted to defray the cost of water main breaks and repairs and using $350,000 of the fund balance to pay for the water tower refurbishing which includes painting. Two options were presented to Council. Option 1 based on usage proposes no capital improvement fee but a dramatic increase in water rates. Option 2, based on number of customers, increases water rates but includes a $6.50 capital improvement fee. Option 2 spreads the cost of the infrastructure capital improvements equally among customers as it is an equal benefit to all that use the system. Mayor Mahoney emphasized to residents the City of Chicago will increase water rates nearly 50% over the next three years which are passed on to Palos Park. This increase does not include a possible water rate increase from Oak Lawn who supplies the Village’s water. Commissioner O’Connor emphasized it is not legally possible to run an enterprise fund at a deficient. Commissioner O’Connor moved, seconded by Commissioner Polk, to accept and approve the AB&H Donohue Water and Sewer Rate Study. On the call of the roll, the vote was as follows: AYES: -4- Commissioners O’Connor, Polk, Pavlatos, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters APPROVAL OF WATER AND SEWER ENTERPRISE FUND BUDGETS: Commissioner O’Connor moved, seconded by Commissioner Polk, to approve the water and sewer fund budgets for fiscal year 2009. On the call of the roll, the vote was as follows: AYES: -4- Commissioners O’Connor, Polk, Pavlatos, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters ORDINANCE AMENDING PART TEN, TITLE FOUR, CHAPTER 1046 SECTION 1046.32 IN REGARD TO WATER RATES AND CHARGES: Commissioner O’Connor moved, seconded by Commissioner Polk, to adopt an ordinance Amending Part Ten, Title Four, Chapter 1046, Section 1046.32 in Regard to Water Rates and Charges. On the call of the roll, the vote was as follows: AYES: -4- Commissioners O’Connor, Polk, Pavlatos, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters ORDINANCE AMENDING PART TEN, TITLE FOUR, CHAPTER 1040, SECTION 1040.27(b) IN REGARD TO SEWER RATES AND CHARGES: Commissioner O’Connor moved, seconded by Commissioner Polk, to adopt an ordinance Amending Part Ten, Title Four, Chapter 1040, Section 1040.27(b) in Regard to Sewer Rates and Charges. On the call of the roll, the vote was as follows: AYES: -4- Commissioners O’Connor, Polk, Pavlatos, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters Commissioner O’Connor thanked everyone for many months of preparation and passage of these much needed ordinances. Mayor Mahoney conveyed to the residents the process of having the water and sewer rate study done and reaching the conclusions it did was a very thorough process. PROPOSAL FOR SERVICES – UNIMPROVED RIGHT-OF-WAY VACATION ADJACENT TO PRIVATE PROPERTY LOCATED AT 12400 ELM STREET, PALOS PARK, IL: Commissioner O’Connor stated she and Steve Manning, Community Development Director, have interviewed and checked references for several appraisers particularly for 12400 Elm Street in Palos Park They have chosen Janice A. Hiley & Associates for the purpose of appraising the unimproved right-of-way vacation adjacent to private property located at 12400 Elm Street at fair market value for vacation purposes. Commissioner O’Connor moved, seconded by Commissioner Pavlatos to approve the Janice A. Hiley & Associates Proposal for Services for Unimproved Right-of-Way Vacation Adjacent to Private Property located at 12400 Elm Street. On the call of the roll, the vote was as follows: AYES: -4- Commissioners O’Connor, Pavlatos, Polk, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters MAYOR’S REPORT: Mayor Mahoney had no formal report. CLERK’S REPORT: Clerk Bryson had no formal report. ADMINISTRATORS REPORT: Administrator Jones had no formal report. CONSENT AGENDA: ALL ITEMS ON THE CONSENT AGENDA ARE ROUTINE OR HAVE BEEN BROUGHT FORWARD AT THE DIRECTION OF THE BOARD OF COMMISSIONERS AND WILL BE ENACTED WITH ONE MOTION. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Commissioner O’Connor moved, seconded by Commissioner Pavlatos to: 1. TO APPROVE RATIFICATION OF AMENDMENT NO. 3 TO THE ENGINEERING SERVICES AGREEMENT FOR THE WATER AND SEWER RATE STUDY 2. TO APPROVE RIDGE AVENUE 28TH ANNUAL BLOCK PARTY TO BE HELD ON SATURDAY, AUGUST 16, 2008 3. TO APPROVE RAFFLE LICENSE AND WAIVE RAFFLE MANAGER BOND FOR MCCORD GALLERY AND CULTURAL CENTER FOR RAFFLE TO BE HELD ON OCTOBER 25, 2008 4. TO APPROVE RAFFLE LICENSE FOR VILLAGE OF PALOS PARK TREE BODY AND WAIVE LICENSE FEE AND RAFFLE MANAGER BOND FOR RAFFLE TO BE HELD AT CHILI COOK-OFF ON SEPTEMBER 20, 2008 5. TO APPROVE US CELLULAR LEASE AMENDMENT – THIS ITEM TO BE REMOVED FROM CONSENT AGENDA AND CONSIDERED AT A LATER DATE. 6. TO APPROVE PAYMENT OF INVOICES ON THE WARRANT LIST DATED AUGUST 11, 2008 IN THE AMOUNT OF $226,268.91 7. TO APPROVE THE SUPPLEMENTAL WARRANT LIST DATED AUGUST 11, 2008 FOR MANUAL CHECKS, PAYROLL AND RECURRING WIRE TRANSFERS IN THE AMOUNT OF $256,648.48 On the call of the roll, the vote was as follows: AYES: -4- Commissioners O’Connor, Pavlatos, Polk, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters OLD BUSINESS: None NEW BUSINESS: None AUDIENCE PARTICIPATION: None ADJOURNMENT: There being no further business, Commissioner Polk moved, seconded by Commissioner O’Connor, to adjourn the meeting at 8:24p.m. On the call of the roll, the vote was as follows: AYES: -4- Commissioners Polk, O’Connor, Pavlatos, and Mayor Mahoney NAYS: -0- ABSENT: -1- Commissioner Milovich-Walters _________________________________ Cathy A. Gabel |