Palos Park Village Seal

MINUTES OF THE BOARD OF COMMISSIONERS’ MEETING 
HELD ON JANUARY 10, 2011


The Board of Commissioners of the Village of Palos Park, Cook County, Illinois held its regular meeting on Monday, January 10, 2011. Mayor Mahoney called the meeting to order at 7:31 p.m. Answering to roll call were Commissioners Milovich-Walters, Pavlatos, Polk, O’Connor, and Mayor Mahoney.

Also in attendance were Carol Bryson, Village Clerk; Rick Boehm, Village Administrator; Tom Bayer, Village Attorney; Mike Sibrava, Public Works Director; Joe Miller, Palos Park Police Chief; Jacob Karaca, Assistant Village Attorney; Steve Manning, Community Development Director; Barb Maziarek, Finance Director; Kathy May, Deputy Clerk; and Cathy Gabel, Deputy Clerk.

APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING HELD ON DECEMBER 13, 2010: Commissioner Polk moved, seconded by Commissioner Milovich-Walters, to approve the minutes of the Regular Council Meeting held on December 13, 2010 as presented.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Polk, Milovich-Walters, Pavlatos, O’Connor, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

RECOGNITIONS/PROCLAMATIONS/APPOINTMENTS/PRESENTATIONS:
PARK LAWN PROCLAMATION: Mayor Mahoney proclaimed January 23-30, 2011 as Park Lawn Awareness Week. Park Lawn is a non-profit social service agency providing opportunities for individuals with developmental disabilities. Park Lawn Programs serve more than 400 individuals from Chicago and the southwest suburban communities. Services provided by Park Lawn include adult developmental training, vocational workshop, community employment, and job placement.

CHICAGO SOUTHLAND CONVENTION AND VISITORS BUREAU RESOLUTION: Mayor Mahoney entertained a motion to pass a resolution acknowledging the Chicago Southland Convention and Visitors Bureau as our Convention and Visitors Bureau of record for the marketing and promotion of the tourism industry.

Commissioner Polk moved, seconded by Commissioner Milovich-Walters, to pass a resolution acknowledging the Chicago Southland Convention and Visitors Bureau as our Convention and Visitors Bureau of record for the marketing and promotion of the tourism industry.

On the call of the roll, the vote was as follows:
AYES: -5- Commissioners Polk, Milovich-Walters, Pavlatos, O’Connor, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

TREE BODY PRESENTATION: Tree Body members, Dan Foster, Village Arborist; Steve Manning, Community Development Director; Building Department staff, and Commissioner Pavlatos have worked for many months preparing an amendment to Chapter 1460.02 of the Village Code of Palos Park regarding tree conservation on construction sites. Dr. Frank Thorpe, Tree Body member, spoke on behalf of Tree Body. Dr. Thorpe stated this amendment would establish regulations that respect the rights of property owners while prohibiting the clear cutting of trees before construction, conserving existing trees, limiting the unnecessary removal of trees, and ensuring the replacement of trees on sites where construction is proposed. It has been shown that trees lower energy costs, reduce air and noise pollution and help prevent soil erosion in addition to providing psychological and emotional benefits to people. It has also been shown that trees also have a direct impact on the value of property. Dr. Thorp concluded by saying as our forests are degraded and younger trees disappearing, the trees that are left will take many years to mature. Tree Body supports the revision of Ordinance 1460.02 in regards to tree conservation on construction sites.

HEARINGS:
AMENDMENT PART FOURTEEN, TITLE SIX, CHAPTER 1460, SECTION 1462.02 REGARDING TREE CONSERVATION ON CONSTRUCTION SITES: During the public hearing portion, Steve Manning, Community Development Director, spoke of the specifics of the amendment to Chapter 1460 in regard to tree conservation on construction sites and emphasis placed on the fact that this amendment only pertains to trees impacted by construction. The amendment consists of three parts: plan, protect, and replace. A tree plan is required by the Village. The plan must show existing trees on the construction site, existing trees on the parkway adjacent to the construction site, existing trees on neighboring lots that have their critical root zone partially on the construction site, existing trees to be removed, and new trees to be planted. Protection of trees will include a six foot high chain link fence with post driven into the ground at least three feet deep and placed eight to ten feet apart. The tree protection fence will be around the critical root zones and shall be installed before construction starts and removed after construction is complete following approval by the Village inspector. Also new to the ordinance is for those sites where replacement trees cannot be feasibly be planted on the same lot or nearby parkway, the property owner shall pay a tree bank fee in lieu of planting a replacement tree.

Commissioner Pavlatos moved, seconded by Commissioner O’Connor, to adopt an Ordinance Amending Part Fourteen, Title Six, Chapter 1460, Section 1460.02 of the Palos Park Village Code in Regard to Tree Conservation on Construction Sites.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Pavlatos, O’Connor, Milovich-Walters, Polk, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

CONSENT AGENDA:
All items on the consent agenda are routine or have been brought forward at the direction of the Board of Commissioners and will be enacted with one motion. If discussion is desired, that item will be removed from the consent agenda and considered separately.

Commissioner Polk moved, seconded by Commissioner Pavlatos to:

A. To continue Mid-Iron rezoning to the February 14, 2011 Village Council meeting for action in conjunction with action in relation to a proposed annexation agreement and annexation
ordinance

B. To ratify payment of invoices on the Warrant List for December 27, 2010 in the amount of $66,671.96

C. To approve payment of invoices on the Warrant List for January 10, 2011 in the amount of $48,363.02

D. To approve the Supplemental Warrant List for January 10, 2011 for manual checks, payroll,and recurring wire transfers in the amount of $260,778.97

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Polk, Pavlatos, Milovich-Walters, O’Connor, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

OLD BUSINESS:
CORNER SIDE SETBACK VARIATION FOR PROPERTY AT 8920 W. 125TH STREET: Anthony Christiano, homeowner at 8920 W. 125th Street, would like to demolish an existing house at the referenced address to build a new house closer to the center of the lot. He originally requested three (3) variations. Zoning Board of Appeals (ZBA) recommended on April 14, 2010 in favor of the corner side setback but not a front or interior side. Village Council heard his variation request on May 10, 2010 but did not vote at the request of the homeowner. Mr. Christiano has since revised his plans and would like Council to consider approving only the corner side setback that ZBA has already approved.

Commissioner Pavlatos moved, seconded by Commissioner Polk, to direct staff to prepare an
ordinance for the January 24, 2011 meeting approving a corner side yard setback variance for 8920 W. 125th Street.

On the call of the roll, the vote was as follows:
AYES: -5- Commissioners Pavlatos, Polk, O’Connor, Milovich-Walters, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

BOARD, COMMISSION, AND COMMITTEE RECOMMENDATIONS: None

INFORMATION & UPDATES:
COMMISSIONER OF PUBLIC WORKS AND STREETS/RECREATION, NICOLE MILOVICH-WALTERS: Commissioner Milovich-Walters had no formal report this evening.

COMMISSIONER OF BUILDING & PUBLIC PROPERTY, JAMES PAVLATOS:
BUILDING DEPARTMENT REPORT: Commissioner Pavlatos reported the Building Department issued 7 building permits and permit extensions totaling $6,352.61 in fees from December 20, 2010 through January 4, 2011. The Building Department conducted 4 inspections. No Certificates of Occupancy were issued. No exaction fees were collected.

CONSTRUCTION CONDUCT ORDINANCE: Commissioner Pavlatos reported the Building Department has dealt with issues relating to parking, noise, debris and trespass on construction sites. To provide more adequate information to contractors and neighbors an amendment to Part Fourteen, Title Six, Chapter 1460 is being considered. This amendment would ensure all individuals fully understand the Village’s definitions of appropriate conduct on a construction site. The proposed amendment contains three new provisions to include fencing, parking, and notice.

Commissioner Pavlatos moved, seconded by Commissioner Polk, to adopt an Ordinance Amending Part Fourteen, Title Six, Chapter 1460, of the Palos Park Village Code in Regard to Construction Conduct.

On the call of the roll, the vote was as follows:
AYES: -5- Commissioners Pavlatos, Polk, O’Connor, Pavlatos, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

COMMISSIONER OF PUBLIC HEALTH AND SAFETY, DANIEL POLK:
PALOS PARK POLICE CADET SCHOLARSHIP: Chief Miller stated the Palos Park Police Department believes in promoting the police profession as a lifelong career. A formal education is necessary. The Palos Park Police Department, Palos Park Police Cadet Program and the Palos Park Citizens on Patrol Service (COPS) work together to help cadets with college tuition. The scholarship fund is for current Palos Park Police Department Cadets who are pursuing a degree in Criminal Justice.
Chief Miller and Commissioner Polk were pleased to announce Cadet Captain Frank Slabinek, a senior at Stagg High and a second semester student in Criminal Justice at Moraine Valley Community College, a recipient of a Police Cadet Scholarship.

WINTER DRIVING TIPS: Commissioner Polk reminded residents that during winter storms, snowplows work around the clock to make roads passable. Their vehicles are large and can present a hazard to drivers who follow too closely. Safety tips from the Commissioner include keeping a safe distance between you and the snowplow, being patient as snowplows move below the posted speed limit and being mindful of sudden stops or turns.

BUCKLE BUDDY: Be a Buckle Buddy! is a public service program that allows any concerned individual to anonymously report unbuckled children in Illinois. Reported drivers will receive an informative packet of safety materials and Illinois child passenger safety laws. To report an unrestrained child a toll-free, statewide, hotline can be accessed. The number is 1-888-800-2642.

COMMISSIONER OF ACCOUNTS AND FINANCES, TREASURER, MARY O’CONNOR: Commissioner O’Connor had no formal report this evening however, she read several library announcements.

MAYOR’S REPORT: Mayor Mahoney had no formal report this evening however, he read several announcements.

CLERK’S REPORT: Clerk Bryson reported the Village has received the Senior Citizens Real Estate Tax Deferral Program forms for the tax year 2010, payable in 2011. The forms are used by qualifying taxpayers that wish to defer their 2010 property taxes and/or special assessments on their homestead property. The application for deferral and the Tax Deferral Recovery Agreement must be completed by the taxpayer and returned to the Kaptur Administrative Center on or before March 1, 2011. For more information, please call the Clerk’s Office at 671-3706.

ADMINISTRATORS REPORT:
IRMA ANNUAL CONTRIBUTION AND DEDUCTIBLE: Administrator Boehm requested Council approve the Village’s 2011 Intergovernmental Risk Management Agency (IRMA) annual contribution for Liability and Worker’s Compensation Insurance. This contribution is based on the Village’s revenue base, multiplied by a rate charged to all members. IRMA looks at our claims history over the past three years to determine our experience modifier, thereby lowering our annual contribution. The 2011 contribution is $150,320.00 minus a $13,750.00 credit for our experience modifier and an optional deductible credit of $25,948.00. The 2011 contribution request is for $110,662.00. Administrator Boehm reported the Fiscal Year 2011 budget contains $140,146.00 for IRMA contributions of which $25,000.00 is budgeted to meet a deductible occurrence. The budget still provides a funding level of $115,146.00 for the 2011 annual contribution. The Village also has a surplus credit with IRMA in the amount of $30,813.00. These monies can be used to offset the 2011 contribution or left in the IRMA account to earn investment income at the same rate as IRMA’s investment portfolio to act as a cushion should a deductible be needed in the remaining months of FY11 or FY12.

Commissioner Polk moved, seconded by Commissioner O’Connor to approve the IRMA 2011 annual contribution in the amount of $110,662.00 and the surplus credit of $30,813.00 be left in the IRMA account.

On the call of the roll, the vote was as follows:
AYES: -5- Commissioners Polk, O’Connor, Milovich-Walters, Pavlatos, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

METROPOLITAN WATER RECLAMATION DISTRICT (MWRD) 39 YEAR LEASE: Administrator Boehm requested Council consider approving a lease agreement with the Metropolitan Water Reclamation District (MWRD) of Greater Chicago for 12.8 acres of real estate known as Cal-Sag Index Parcel 7.02. The Village has been interested in leasing the property for the purpose of constructing and maintaining a portion of the Cal-Sag Trail. The 26 mile Cal-Sag Trail will connect the Centennial Trail on the west and the Burnham Greenway Trail on the east. The lease term is for 39 years. Upon approval, the Village agrees to pay the MWRD as annual rent the sum of ten dollars. The Village will also have to provide a legal description and plat of survey per the agreement. Administrator Boehm estimated the fee to be about $600.00. The agreement also requires the Village to conduct a Phase I Environmental Assessment of the premises every fifth (5th) anniversary of the agreement.

Commissioner Milovich-Walters moved, seconded by Commissioner Polk, to approve the Lease Agreement between the Metropolitan Water reclamation District of Greater Chicago and the Village of Palos Park for 12.8 acres of real estate known as Cal-Sag Index Parcel 7.02 for the purpose of constructing and maintaining a portion of the Cal-Sag Trail and a legal description and plat of survey be prepared.

On the call of the roll, the vote was as follows:
AYES: -5- Commissioners Milovich-Walters, Polk, Pavlatos, O’Connor, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

CITIZENS AND VISITORS COMMENT PERIOD:
Mary Ann Hanson – 12512 S. 90th Avenue, Palos Park, IL – Ms. Hanson inquired about the request of the Poor Clare Monastery regarding a special use for a mausoleum and if surrounding areas could be a cemetery.

ADJOURNMENT OF REGULAR COUNCIL MEETING: There being no further business, Commissioner Polk moved, seconded by Milovich-Walters, to adjourn the meeting at 9:07 p.m.

On the call of the roll, the vote was as follows:
AYES: -5- Commissioners Polk, Milovich-Walters, Pavlatos, O’Connor, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-


________________________
Cathy A. Gabel
Deputy Village Clerk


 

 

 

 


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8999 West 123rd Street, Palos Park, Illinois 60464
Main: 708-671-3700 
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