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MINUTES OF THE BOARD OF COMMISSIONERS’ MEETING
HELD ON APRIL 26, 2010
The Board
of Commissioners of the Village of Palos Park, Cook County, Illinois
held its regular meeting on Monday, April 26, 2010. Mayor Mahoney called
the meeting to order at 7:31 p.m. Answering to roll call were
Commissioners Milovich-Walters, Polk, O’Connor, and Mayor Mahoney.
Commissioner Pavlatos was not in attendance.
Also in attendance were Carol Bryson, Village Clerk; Patricia Jones,
Village Administrator; Tom Bayer, Village Attorney; Joe Miller, Police
Chief; Barbara Maziarek, Finance Director; Steve Manning, Community
Development Director; Kathy May, Deputy Clerk; Nicole Marxman,
Recreation Director; Sally Kinney, Secretary to Mayor Mahoney; and Cathy
Gabel, Deputy Clerk.
RECOGNITION OF EAGLE SCOUT KYLE GRABEN: Mayor Mahoney recognized Kyle
Graben with a Certificate of Recognition for his tremendous effort in
achieving Eagle Scout. Kyle received the rank of Eagle Scout in a
ceremony held on Sunday, April 18, 2010 at the Palos Park Presbyterian
Church. Kyle has been in scouting since first grade. He has traveled
extensively and earned thirty-six merit badges. Kyle’s Eagle service
project was designing, building and installing a display case for the
Sandburg High School Music Department to showcase awards and trophies
from the Sandburg Music Department.
BOND ISSUE NOTIFICATION ACT PUBLIC HEARING: The Village Council held a
public hearing for the purpose of receiving public comment on the
proposal to sell bonds in the amount of $1,750,000 for the purpose of
paying the cost of expanding the existing underground water reservoir.
With no comments from the public, Mayor Mahoney closed the Bond Issue
Notification Act Hearing at 7:37 p.m.
APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING HELD ON APRIL 12,
2010: Commissioner Polk moved, seconded by Commissioner Milovich-Walters,
to approve the minutes of the Regular Council Meeting held on April 12,
2010 as presented.
On the call of the roll, the vote was as follows:
AYES:
-4- Commissioners Polk, Milovich-Walters, O’Connor, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
COMMISSIONERS’ REPORTS:
COMMISSIONER OF PUBLIC WORKS/RECREATION, NICOLE MILOVICH-WALTERS:
PUMP STATION AND WATER RESERVOIR EXPANSION PROJECT UPDATE: Commissioner
Milovich-Walters reported all excavation and shoring is complete for the
reservoir expansion project. Stone base has been laid for the reservoir
floor slab. Steel was delivered on Friday, April 23rd for the
reinforcement of the concrete slab. AT&T began relocating overhead
wires. Airy’s, Inc. is scheduled to finish the installation of the steel
reinforcement for concrete floor slab, pour concrete floor slab and
continue interior electrical work.
APPROVE PAYING ADDITIONAL COSTS WHICH MAY BE INCURRED FOR AN INCREASE IN
ASPHALT COSTS AS A RESULT OF POSTPONING THE 121ST STREET PAVING PROJECT
TO K-FIVE CONSTRUCTION: Commissioner Milovich-Walters reported the
Village is requesting a delay on the paving project of 121st Street
until July 15, 2010. Work is currently being done at the Village pumping
station relating to the expansion of the water reservoir project which
is located at 121st and Southwest Highway. The delay would allow the
contractor for the water reservoir expansion project to complete most of
the concrete work thus saving the integrity of the new pavement by not
having the heavy concrete trucks driving on it. K-Five Construction has
no problem delaying the project but there could be an increase in
asphalt costs associated with those delays.
Commissioner Milovich-Walters moved, seconded by Commissioner Polk, to
approve paying additional costs which could be incurred for an increase
in asphalt costs as a result of postponing the 121st paving project to
K-Five Construction.
On the call of the roll, the vote was as follows:
AYES:
-4- Commissioners Milovich-Walters, Polk, O’Connor, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
CHIPPING
SERVICE: Commissioner Milovich-Walters reported the chipping truck will
be out the week of May 3rd. Residents are asked to place their branches
out by 7:00 a.m. Monday. Residents living along private roads with
branches should call Public Works to schedule a pickup.
COMMISSIONER OF BUILDING & PUBLIC PROPERTY, JAMES PAVLATOS:
BUILDING DEPARTMENT REPORT: In Commissioner Pavlatos’ absence, Mayor
Mahoney reported the Building Department issued 16 building permits
totaling $11,597.13 in fees from April 7, 2010 through April 20, 2010.
The Building Department conducted 25 building inspections. No
certificates of occupancy were issued. No exaction fees were collected.
COMMISSIONER OF PUBLIC HEALTH AND SAFETY, DANIEL POLK:
PALOS PARK POLICE FOUNDATION: Pastor Lane Hensley, Church of the
Tranfiguration and co-founder of the Palos Park Police Foundation, made
a presentation to the Village Council about the foundation which was
formed in March 2010 with the help of Carolyn Baca, former mayor and
Police Commissioner. The Palos Park Police Foundation is a
private/public partnership between the Police Department and the
residents. It is the mission of the Foundation to prevent crime, save
lives, and make our community a better and safer place to live and work
by assisting the Palos Park Police Department with resources not
available from the Village. Pastor Hensley stated the foundation is the
first of its kind in Illinois and the only organization authorized to
solicit funding on behalf of the Palos Park Police Department. All money
raised will be used for equipment and training.
DOOR-TO-DOOR SOLICITING: Door-to-door solicitors must be registered with
the Village of Palos Park. Residents can place a notice near the main
entrance to their residence containing the words “No Unsolicited
Material Invited”. Upon seeing the notice, solicitors must immediately
and peacefully depart from the premises and leave no unsolicited
material at such premises.
PALOS BANK HALF MARATHON: Commissioner Polk reminded residents the Palos
Bank Half Marathon will be taking place on Sunday, May 2nd, on Route 83
between Harlem Avenue and Archer Avenue. Route 83 will be closed to all
traffic on May 2nd from 6:00 a.m. – 11:00 a.m. to ensure a safe
environment for the runners. Residents needing assistance with
alternative routes, questions, and/or concerns are encouraged to call
the Palos Park Police Department at 708-671-3770.
BICYCLE SAFETY: Commissioner Polk reminded residents that with warmer
weather upon us, so are the bicycle riders. Commissioner Polk emphasized
it is very important to wear your bike helmet as accidents can and do
happen. Many children end up in emergency rooms because of bike
injuries. A helmet will provide some protection for your head and brain
in case you fall down. Residents can check out the police website at
www.palosparkpolice.org for more safety tips.
COMMISSIONER OF ACCOUNTS AND FINANCE, MARY O’CONNOR:
CREDIT CARD POLICY AND REGULATIONS: Commissioner O’Connor stated the
purpose of a credit card policy is to establish controls for the use of
credit cards that will be assigned to and utilized by selected Village
employees and officials to purchase goods and services.
Commissioner O’Connor moved, seconded by Commissioner Polk, to approve a
credit card policy for the Village of Palos Park.
On the call of the roll, the vote was as follows:
AYES:
-4- Commissioners O’Connor, Polk, Milovich-Walters, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
MAYOR’S
REPORT:
RID LITTER DAY: Mayor Mahoney reported Rid Litter Day, sponsored by
the Beautification Committee, was held on Saturday, April 24th. Boy
Scouts, cub scouts, and residents go street by street picking up litter
that has accumulated over the winter. Mayor Mahoney thanked everyone who
helped clean up and was very appreciative for all the hard work
Beautification Committee does throughout the entire year.
COMMITTEE REAPPOINTMENT: Mayor Mahoney requested Council consider
reappointing Tom Donovan to the Police Pension Board.
Commissioner Polk moved, seconded by Commissioner O’Connor to approve
the following:
Police
Pension Board
Tom
Donovan – Reappointment – term to expire May 2012
On the call
of the roll, the vote was as follows:
Ayes:
-4- Commissioners Polk, O’Connor, Milovich-Walters, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
VILLAGE
NEWSLETTER: Mayor Mahoney reported the Village will resume mailing the
newsletter to all Palos Park households beginning with the June/July
issue.
RATIFICATION OF AGREEMENT BETWEEN THE VILLAGE AND PATRICIA JONES FOR
CONTRACT EMPLOYEE SERVICES EFFECTIVE APRIL 1, 2010: Mayor Mahoney
reported Administrator Jones will serve as interim Village Administrator
beginning April 1, 2010 and ending approximately May 31, 2010.
Administrator Jones retirement date was March 31, 2010. By contracting
her services, it ensures continuity of services with the new Village
Administrator, staff, and residents.
Commissioner Polk moved, seconded by Commissioner Milovich-Walters, to
approve the ratification of the agreement between the Village of Palos
Park and Patricia Jones for Contract Employee Services effective April
1, 2010.
On the call of the roll, the vote was as follows:
AYES:
-4- Commissioners Polk, Milovich-Walters, O’Connor, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
VILLAGE
ADMINISTRATOR AGREEMENT BETWEEN THE VILLAGE OF PALOS PARK THROUGH ITS
VILLAGE COUNCIL AND RICHARD B. BOEHM FROM MAY 1, 2010 TO MAY 9, 2011:
Mayor Mahoney announced Richard B. Boehm has been named the new Village
Administrator for Palos Park. He was unanimously selected by the Village
Council as Patricia Jones’ replacement. Richard Boehm is a former
Village Manager of Oak Brook and Orland Park and currently works for
McDonough Associates Inc., an engineering and architectural firm. Rick
Boehm will begin on Monday, May 10th.
Commissioner Polk moved, seconded by Commissioner O’Connor, to approve
the Village Administrator Agreement between the Village of Palos Park
through its Council and Richard B. Boehm from May 10, 2010 to May 9,
2011.
On the call of the roll, the vote was as follows:
AYES:
-4- Commissioners Polk, O’Connor, Milovich-Walters, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
CLERK’S
REPORT:
CENSUS 2010: Clerk Bryson reported census takers will begin going
door-to-door to approximately 1/3 of the households that did not mail
back their census forms. Census workers will also verify that housing
units indicated as “unoccupied” by the postal service or others are
indeed unoccupied and vacant. The participation rate for Palos Park is
currently at 83%.
ADMINISTRATORS REPORT:
AMENDMENTS TO THE VILLAGE SAFETY POLICY MANUAL, VILLAGE PERSONNEL
POLICY MANUAL AND EMERGENCY ACTION PLAN: Administrator Jones explained
that on March 18, 2010, Intergovernmental Risk Management Agency (IRMA)
conducted their annual Regulatory Assistance visit. Department Directors
met with Bill Crimmins to review IRMA’s safety and health regulatory
requirements. To be fully compliant, the Village has established several
changes to its Village Employee Manual, Safety Policy Manual and
Emergency Action Plan.
Commissioner Milovich-Walters moved, seconded by Commissioner Polk, to
approve the amendments to the Village Employee Manual, Safety Policy
Manual, and Emergency Action Plan.
On the call of the roll, the vote was as follows:
AYES:
-4- Commissioners Milovich-Walters, Polk, O’Connor, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
CONSENT
AGENDA:
ALL ITEMS ON THE CONSENT AGENDA ARE ROUTINE OR HAVE BEEN BROUGHT
FORWARD AT THE DIRECTION OF THE BOARD OF COMMISSIONERS AND WILL BE
ENACTED WITH ONE MOTION. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY .
Commissioner Milovich-Walters moved, seconded by Commissioner Polk to:
1. TO
APPROVE THE FIRST AMENDMENT TO THE MCCORD HOUSE LEASE FOR THE
EXTENSION OF THE ORIGINAL LEASE FOR A SIX (6) MONTH PERIOD
COMMENCING MAY 1, 2010 TO OCTOBER 31, 2010
2.TO APPROVE AMENDING THE NAME OF THE ILLINOIS FUNDS ACCOUNT FROM
BUSINESS DISTRICT TO VILLAGE OF PALOS PARK POLICE ASSET FORFEITURE
ACCOUNT
3. TO APPROVE PAYMENT OF INVOICES ON THE WARRANT LIST FOR APRIL 26,
2010 IN THE AMOUNT OF $122,249.55
Discussion
was had regarding the extension of the McCord House Lease for a six (6)
month period. It is the Tenant’s desire to amend the terms of the
agreement and continue on a month-to month basis until terminated by
either the landlord or the Tenant upon giving one (1) month prior
written notice of termination. As such, the amendment to the McCord
House Lease will be changed to reflect the Tenants desire to enter into
a lease on a month-to month basis.
On the call of the roll, the vote was as follows:
AYES:
-4- Commissioners Milovich-Walters, Polk, O’Connor, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
OLD
BUSINESS: None
NEW BUSINESS: None
AUDIENCE PARTICIPATION:
Mike Gaichas – 8502 121st Street, Palos Park, IL – Mike Gaichas thanked
Administrator Jones for her many years of service to the Village and its
residents.
EXECUTIVE SESSION: In open session at 8:48 p.m., Commissioner Polk
moved, seconded by Commissioner Milovich-Walters, to recess to executive
session to discuss compensation of specific employees of the Village and
setting the lease and/or sale price for property owned by the Village.
On the call of the roll, the vote was as follows:
AYES:
-4- Commissioners Polk, Milovich-Walters, O’Connor, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
RETURN TO
REGULAR SESSION: At 9:37 p.m. Commissioner Polk moved, seconded by
Commissioner O’Connor, to adjourn the executive session and return to
open session.
Upon voice vote, the motion carried with 4 yes votes.
AYES:
-4- Commissioners Polk, O’Connor, Milovich-Walters, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
ROLL CALL:
At 9:40 p.m. roll call was taken. Answering to roll call were
Commissioners Milovich-Walters, Polk, O’Connor, and Mayor Mahoney.
ADJOURNMENT: There being no further business, Commissioner Milovich-Walters
moved, seconded by Commissioner Polk, to adjourn the meeting at 9:40
p.m.
On the call of the roll, the vote was as follows:
AYES:
-4- Commissioners Milovich-Walters, Polk, O’Connor, and Mayor
Mahoney
NAYS: -0-
ABSENT: -1- Commissioner Pavlatos
________________________
Cathy A. Gabel
Deputy Village Clerk |
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