Palos Park Village Seal

MINUTES OF THE BOARD OF COMMISSIONERS’ MEETING 
HELD ON AUGUST 8, 2011

The Board of Commissioners of the Village of Palos Park, Cook County, Illinois held its regular meeting on Monday, August 8, 2011. Mayor Mahoney called the meeting to order at 7:30 p.m. Answering to roll call were Commissioners Milovich-Walters, Reed, Polk, Oliven, and Mayor Mahoney.

Also in attendance were Marie Arrigoni, Village Clerk; Rick Boehm, Village Manager; Tom Bayer, Village Attorney; Steve Manning, Community Development Director; Joe Miller, Palos Park Police Chief; Jacob Karaca, Assistant Village Attorney; Barb Maziarek, Finance Director; Kathi May, Deputy Clerk; and Cathy Gabel, Deputy Village Clerk.

APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING HELD ON JULY 11, 2011: Commissioner Polk moved, seconded by Commissioner Milovich-Walters, to approve the minutes of the Regular Council Meeting held on July 11, 2011 as presented.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Polk, Milovich-Walters, Reed, Oliven, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

RECOGNITIONS/PROCLAMATIONS/APPOINTMENTS/PRESENTATIONS:
CHRISTOPHER HUGHES, NEW PALOS PARK POLICE SERGEANT: Palos Park Patrol Police Officer Chris Hughes was promoted this evening to Sergeant as Clerk Marie Arrigoni swore him in. Sergeant Hughes began his career as a Police Cadet for Palos Heights and then a Community Service Officer for Palos Hills. In 2003, Sergeant Hughes began working for Palos Park as a part-time officer and a full-time officer in 2004. Currently, Sergeant Hughes trains new officers. Sergeant Hughes was selected as the most qualified candidate to fill a leadership role in the Palos Park Police Department and will serve as the night shift supervisor. Commissioner Polk read a letter from President Obama congratulating Sergeant Hughes on this special occasion. Commissioner Polk then asked Mrs. Hughes to present her husband with his new star. Mayor Mahoney, Commissioner Polk, Chief Miller and others all wished him well.

CITIZENS ON PATROL SERVICE (COPS): Tom Crowhurst, a member of Citizens on Patrol Service (COPS) announced they are providing Palos Park Police Officer’s with teddy bears and other stuffed animals free of charge to help comfort small children especially if an officer is responding to a call at the child’s home. Donations can be dropped off at the Police Department Monday-Friday from 9:00 a.m. to 5:00 p.m. The COPS will also be present at the August 22, 2011 Council meeting to present a check to the Palos Park Police Cadet Scholarship Fund.

RECOGNITION OF EAGLE SCOUT MARK J. GRABEN: Mayor Mahoney presented Mark J. Graben with a Certificate of Recognition for his tremendous effort in achieving “Eagle”, the highest rank attainable in the Boy Scouts of America Program. Mark designed and oversaw the construction of a PVC plastic full-scale model automobile which will be used as a training tool by the fire department dive team as his Eagle service project. More than twenty volunteers helped build the car. Mark has attended two National Jamborees and is a member of the Order of the Arrow, which is the “Honor Society” of the Boy Scouts. Commissioner Polk joined Mayor Mahoney in congratulating Mark on his dedication, hard work and commitment to the Boy Scout Program and one of Scouting’s finest young citizens.

HEARINGS: None

CONSENT AGENDA:
All items on the consent agenda are routine or have been brought forward at the direction of the Board of Commissioners and will be enacted with one motion. If discussion is desired, that item will be removed from the consent agenda and considered separately.

Commissioner Oliven moved, seconded by Commissioner Reed to:

A. continue Mid-Iron rezoning to the September 12, 2011 Village Council meeting for action in conjunction with action in relation to a proposed annexation agreement and annexation ordinance

B. adopt an Ordinance approving the sale by Public Auction/Sale of personal property owned by the Village of Palos Park

C. ratify payment of invoices on the Warrant List for July 25, 2011 in the amount of $52,368.44

D. approve payment of invoices on the Warrant List for August 8, 2011 in the amount of $115,503.36

E. approve the Supplemental Warrant List dated August 8, 2011 for manual checks, payroll, and recurring wire transfers in the amount of $267,398.29

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Oliven, Reed, Milovich-Walters, Polk, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

OLD BUSINESS: None

BOARD, COMMISSION, AND COMMITTEE RECOMMENDATIONS:
AMENDMENT TO COMPREHENSIVE PLAN – BIKE PLAN: The Comprehensive Plan adopted in 2009 called for a future Bike Plan Amendment. With the help of Active Transportation Alliance, a non-profit planning and advocacy group, existing conditions and opportunities for bicycle facilities are being studied in the Village. Public input was obtained through meetings and two public hearings. Plan Commission held a public hearing on July 20, 2011 to consider an amendment to the Village of Palos Park Transportation Plan within the Comprehensive Plan to include a bike plan. Objectives of the bike plan include Village bikeways linked to regional trails, bikeways designed for safety, update Village standards for inclusion of bikeway facilities, pursue grants, and support other jurisdictions in bikeway planning. Plan Commission recommended the bikeway plan with the following changes: designate LaGrange Road and McCarthy Road from LaGrange Road west as “Trail Only” area; eliminate one of the two indicated bikeways on the map (either 131st Street or ComEd right-of-way) whichever is developed first; only signs where direction of path changes or splits off; and necessary signage kept to a minimum. Steve Manning stated this that the Bike Plan is a long-term plan attempting to achieve many objectives. Some of the objectives include bikeways designed for safe riding, increasing driver awareness, links to other regional bikeways, and pursuing grants for bikeway construction and programming. The Model Community Grant money received by the Village expires in February 2012. The Village plans to design, purchase and install bikeway signs this fall.

Commissioner Oliven moved, seconded by Commissioner Reed, to accept the Bike Plan as recommended and direct staff to schedule a public hearing on the Bike Plan at the Regular Council Meeting on September 12, 2011.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Oliven, Reed, Polk, Milovich-Walters, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

ORDINANCE APPROVING A SIDE YARD SETBACK VARIATION AND A SEPARATION FROM PRIMARY BUILDING VARIATION FOR AN ACCESSORY BUILDING (SALERNO – 12018 S. WINSLOW): Mike and Lora Salerno have requested a five (5) foot variance to the required 15 foot side setback for a shed and a 3.333 foot variance to the required 10 foot setback from house to shed. In 1999, the Salerno’s obtained a permit for a driveway, a slab (with the intent of building a shed later), and retaining walls. The Salerno’s applied for a permit in 2004 but were denied because the shed did not meet setbacks. Construction on the shed began in 2011 without benefit of a permit. Variances must comply with all the Hardship Criteria in Section 1264.07 of the Zoning Code including Site Conditions, Development Design, and Community Impact. On July 13, 2011, Zoning Board of Appeals found that having a slab gives the owner a reasonable expectation that a shed was acceptable and voted 4-0 to recommend the variances be approved as requested. Commissioner Reed felt that based on the information submitted subsections (a) and (b) regarding hardship criteria have not been met. It had been suggested that if the shed was turned 90 degrees and an 11 additional feet of concrete poured, the shed would meet all setbacks. Mr. Salerno states that by moving the shed, the drain tile would be impacted.

Commissioner Polk moved, seconded by Commissioner Reed, to not concur with Zoning Board of Appeals recommendation and to deny the variation request.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Polk, Reed, Milovich-Walters, Oliven, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

ROBERT NOETZEL RIGHT-OF-WAY VACATION: Robert Noetzel, 9105 W. 120th Street, has applied to the Village for vacation of the full width or half width of the public right-of-way (ROW) for 120th Street adjacent to his property. Mr. Noetzel has no plans to increase the size of his house or is it his intent to subdivide. Nicor Gas and AT&T have requested utility easements. Both the Public Works Department and Building Department have recommended the ROW not be retained for street and bike use. Plan Commission held a public hearing July 20, 2011 to hear the ROW request from Mr. Noetzel. Neighbors told Plan Commission they walk in the 120th ROW. Discussion was had regarding a pedway easement, conservation easement, and utility easements for the ROW. Discussion also included consideration to be paid the Village in vacating the ROW. Mr. Noetzel’s lot is estimated to be about 1.9 acres. The lot would increase to 2.2 acres with ½ ROW and 2.5 acres with a full ROW. Village Code states “in cases where the request is for the vacation of right-of-way that would result in the creation of a new, additional, buildable single family lot, the consideration to be paid the Village shall be determined on a case-by-case basis, by the Village Council, with the benefit of an appraisal prepared at the direction of the Village, provided the property owner requesting said vacation deposits the estimated appraisal cost with the Village prior to the Village proceeding with the appraisal. In March 2011, Village Council amended Code in regard to right-of-way vacations providing periodic reviews to access adequacy and providing for fair valuations.

Mayor Mahoney entertained a motion to continue the discussion of Mr. Noetzel’s Request to the October 12, 2011 Council meeting.

Commissioner Polk moved, seconded by Commissioner Reed to continue the discussion of Mr. Noetzel’s request to the October 12, 2011 Council meeting.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Polk, Reed, Oliven, Milovich-Walters, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

JENSEN RIGHT-OF-WAY VACATION: John and Jeanne Jensen, 12345 S. 83rd Avenue have applied to the Village for vacation of the 66 foot wide public right-of-way (ROW) for 124th Street adjacent to their property, except for the portion being vacated to the Masterson’s. The 124th Street ROW between 82nd Avenue and 83rd Avenue is unimproved. It is wooded and is a natural drainage swale that conveys storm water runoff from a larger watershed. The Village has a sanitary sewer near the center with service lines connecting to the adjoining houses. The Jensen’s have no plans to expand their home or construct any accessory structures. Dr. Blakeman has no intention of requesting a vacation for his half of the ROW. He also did not oppose the Jensen’s request for the full width. Plan Commission recommended approval (4-0, 3 absent) with the inclusion of drainage, conservation and utility easements.

Commissioner Reed moved, seconded by Commissioner Polk, to adopt an Ordinance Vacating a Portion of 124th Street, just east of 83rd Avenue with easements for utilities, drainage, and conservation.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Reed, Polk, Oliven, Milovich-Walters, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

ZONING CODE AMENDMENT FOR CORNER SIDE SETBACKS: On July 20, 2011 Plan Commission held a public hearing to consider two proposed amendments to the Zoning Code. The change to Section 1268.02(f) and 1264.04 would involve the minimum setback for corner side yards in the R-1-A District for lots 125 feet wide or less from the current 50 feet to 35 feet and allow no variations to said 35 foot setback. Plan Commission voted 6-0 to recommend not changing the corner side setback requirements of the Zoning Code.

Commissioner Reed moved, seconded by Commissioner Oliven to concur with the Plan Commission recommendation to not change the corner side setback requirements of the Zoning Code.

On the call of the roll, the vote was as follows:

AYES: -4- Commissioners Reed, Oliven, Milovich-Walters, and Mayor Mahoney
NAYS: -1- Commissioner Polk
ABSENT: -0-

INFORMATION & UPDATES:
COMMISSIONER OF PUBLIC WORKS AND STREETS/RECREATION, NICOLE MILOVICH-WALTERS:

BIDDING FOR 2011 PAVING PROJECT: Commissioner Milovich-Walters reported Public Works has been looking into an alternative pavement reconstruction process called Full Depth Recycling (FDR). FDR is a process that rebuilds worn out asphalt pavements by recycling the existing roadway. Old asphalt is pulverized using a specialized machine. Water is added on top for compaction followed by cement for stabilization. These materials are mixed together, shaped and graded. The new base is compacted to produce a strong durable base for either an asphalt or concrete surface. The new roadway has a life expectancy of 20 years. FRD would be used on streets that have deteriorated to the point where patching and resurfacing is not effective. The cost of Full Depth Recycling is about half the cost of a conventional reconstruction. The 2011 Paving Program would be funded by using $75,000 from the MFT Fund, $50,000 from the 2012 ½% Sales Tax as budgeted and $125,000 from the ½% Sales Tax Fund surplus as outlined in the Resolution passed at the July 11, 2011 Council meeting pending approval from Illinois Department of Transportation (IDOT).

Commissioner Milovich-Walters moved, seconded by Commissioner Reed, to approve going out to bid for the 2011 Paving Program pending IDOT approval.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Milovich-Walters, Reed, Polk, Oliven, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

COMMISSIONER OF BUILDING & PUBLIC PROPERTY, G. DARRYL REED:

BUILDING DEPARTMENT REPORT: Commissioner Reed reported the Building Department issued 26 building permits and one permit extension totaling $17,037.38 in fees from July 6, 2011 through August 3, 2011. The Building Department conducted 73 inspections. One Certificate of Occupancy was issued. No exaction fees were collected. To date, Tree Bank Fund has $6,775.00 on deposit.

KAPTUR PLAT OF CONSOLIDATION: Commissioner Reed reported the Kaptur Family representing the Trust of Joseph and Rosemary Kaptur is requesting consolidation of the properties that make up the family homestead located at 12102 Spring Drive. The family wants to consolidate the parcels and restrict any future subdivision of the property.

Commissioner Reed moved, seconded by Commissioner Polk, to approve the Joseph J. & Rosemary S. Kaptur Plat of Consolidation.

On the call of the roll, the vote as follows:

AYES: -5- Commissioners Reed, Polk, Milovich-Walters, Oliven, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

COMMISSIONER OF PUBLIC HEALTH AND SAFETY, DANIEL POLK:
POLICE ACTIVITY: Commissioner Polk reported the Police Department received 825 calls for service from July 11, 2011 through August 7, 2011. Palos Park Police also issued 74 parking tickets, 83 traffic tickets, 1 ordinance violation, completed 47 case reports, arrested 18 adults, 16 impounds, 21 Senior Checks, 42 citizen assists and 25 community contact hours.

SCAMS: Commissioner Polk reminded residents to be wary of phone calls claiming relatives need money and to be vigilant and aware of their surroundings when shopping and at home.

CITIZENS ON PATROL SERVICE STUFFED ANIMAL DONATIONS: Commissioner Polk reminded residents Citizens on Patrol Service (COPS) are collecting teddy bears and other stuffed animals to comfort small children when an officer is responding to a call at the child’s home. Donations will be accepted at the Police Department during regular business hours.

BICYCLE HELMETS: Bicycle helmets are still available for children free of charge. Head injuries are a major reason children visit hospital emergency rooms each summer. Helmets are available in the Police Department Monday – Friday from 9:00 a.m. to 5:00 p.m.

PARADE AND CHILI COOK-OFF ROAD CLOSURES: Commissioner Polk reported 123rd Street (McCarthy Road) will be closed from 80th Avenue to LaGrange Road on Saturday, September 17, 2011 from 9:00 a.m. to 1:00 p.m. for the Village’s Annual Parade. East/West alternatives are Route 83 or 131st Street. For more information, contact Chief Miller at 708-671-3770.

COMMISSIONER OF ACCOUNTS AND FINANCES, KENT OLIVEN:
NEW VILLAGE LOGO PROPOSAL: Commissioner Oliven reported the Village currently uses several different “logos” in presenting the community image. With the need to order new letterhead and business cards, Commissioner Oliven felt it was a good time to revisit the issue of what other symbol besides the Village Seal (which will remain the official seal of the Village) would best represent our community. Commissioner Oliven and staff sought proposals from two firms, Southland Design and Barcelona Creative Group. Both firms were interviewed on July 28, 2011 and both submitted proposals that are similar in price. Council will have to approve the new logo prior to it being used.

Commissioner Oliven moved, seconded by Commissioner Milovich-Walters, to accept the proposal from Barcelona Creative Group to design a new logo/brand image for the Village of Palos Park and to apply the approved logo to our Village communications material.

On the call of the roll, the vote was as follows:

AYES: -4- Commissioners Oliven, Milovich-Walters, Reed, and Mayor Mahoney
NAYS: -1- Commissioner Polk
ABSENT: -0-

MAYOR’S REPORT:
TASTE OF PALOS HIGHLIGHTS: Mayor Mahoney thanked the Woman’s Club for their tremendous amount of hard work organizing the annual event. Public Works was also thanked for the hours involved with set-up, cleaning and take down. Those attending, despite high temperatures were treated to a day filled with activities, food, beverages and entertainment.

CLERK’S REPORT: Clerk Arrigoni had no formal report this evening however, she read several announcements.

VILLAGE MANAGER’S REPORT:
EMPLOYEE ASSISTANCE PROGRAM (EAP) SERVICE AGREEMENT: Manager Boehm reported the Village of Palos Park has provided an Employee Assistance Program (EAP) through ComPsych to its employees since 1997. ComPsych provides services via telephone. In an effort to provide employees the opportunity to have an EAP program with face to face contact, CuraLinc Healthcare was recommended by Horton Group representatives. The program, SupportLinc, provides short term counseling (up to 3 sessions) with referral to another professional and coordination with health benefits if needed. An employee orientation program is provided as are quarterly posters and newsletters, monthly EAP flyers, family assist programs, legal assist, and financial assist programs. CuraLinc has submitted a proposal for an initial term of three (3) years at a cost of $20.64 per year/per employee. Currently, the Village pays $22.90 per year/per employee. Manager Boehm entertained a motion to approve the SupportLinc Employee Assistance Program.

Commissioner Polk moved, seconded by Commissioner Reed, to approve the SupportLinc Employee Assistance Program (EAP) with an initial term commencing September 1, 2011 and ending August 31, 2014 and authorizing Village Manager Boehm to execute said Agreement.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Polk, Reed, Oliven, Milvich-Walters, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

CITIZENS AND VISITORS COMMENT PERIOD:
Brian Muldowney – 9333 W. 119th Street, Palos Park, IL – Mr. Muldowney expressed his feelings regarding the issue of corner side setbacks and the fact that it is not administered fairly. Mr. Muldowney also liked the Village crest being left as the logo to represent our community.

Mike and Lora Salerno – 12018 S. Winslow, Palos Park, IL – Mike and Lora Salerno reiterated that contrary to what Council may think, they did all the work according to the plan. A 1999 permit was issued for a proposed garage foundation with the assumption that a garage or large shed would be built later. Mr. Salerno stated ZBA members came out to look at his property. The Salerno’s feel their variance request was not treated fairly. Mayor Mahoney commented granting a variance is a hard decision to make and certainly easier to approve than not.

ADJOURNMENT OF REGULAR COUNCIL MEETING: There being no further business, Commissioner Polk moved, seconded by Commissioner Oliven, to adjourn the meeting at 10:27 p.m.

On the call of the roll, the vote was as follows:

AYES: -5- Commissioners Polk, Oliven, Milovich-Walters, Reed, and Mayor Mahoney
NAYS: -0-
ABSENT: -0-

________________________
Cathy A. Gabel
Deputy Village Clerk


 

 

 

 


Kaptur Administrative Center
8999 West 123rd Street, Palos Park, Illinois 60464
Main: 708-671-3700 
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